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Abstract
Mail management is a crucial component of formal communication and organizational administration, whether in small, medium, or large entities. Incoming and outgoing mail within an organization, including government bodies, holds strategic value as a communication tool, memory archive, authentic record, and guide for carrying out activities. In Jumput Village, Sukosewu, Bojonegoro, mail management is still conducted manually, which presents various challenges, such as the risk of lost archives and slow administrative processes. To address this, a Community Service initiative was undertaken to simplify mail management by developing a web-based Mail Management Information System. This application is designed to store incoming mail, outgoing mail, letter dispositions, and other important documents, such as Village Regulations (PERDES), Village Head Decrees (PERKADES), and Village Consultative Body Decrees (BPD). The application supports various file formats, including jpg, jpeg, png, pdf, doc, docx, xls, and xlsx, with a maximum file size of 20MB, tailored to the needs identified through interviews with the Village Secretary and Village Head. The implementation of this system is expected to enhance efficiency in the administrative management of Jumput Sukosewu Village, facilitate easier archiving, and reduce the workload of administrative staff. Therefore, this application is anticipated to provide an effective solution for digitizing mail management at the village level.
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Copyright (c) 2025 Rizky Stighfarrinata
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References
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References
Auliya’ur Rohman, Riky Yoga Perkasa, Athia Syarif Hidaytullah, & M. Ghofar Rohman. (2022). Implementasi Metode Waterfall Pada Rancang Bangun Sistem Pengarsipan Surat Berbasis Web. In Generation Journal (Vol. 6, Issue 2).
Elisya, S. A., & Lucia Kharisma, I. (2023). Pembuatan sistim informasi arsip surat berbasis website (studi kasus : kelurahan sriwidari). Jurnal CoSciTech (Computer Science and Information Technology), 4(1), 136–145. https://doi.org/10.37859/coscitech.v4i1.4527
Fuzy Yustika, Kana Sahputra, & Arif Qaedi Hutagalung. (2023). Pengembangan Aplikasi ASAKU untuk Mengoptimalkan Layanan dan Informasi di Kelurahan Sidikalang. Jurnal Pengabdian Kepada Masyarakat Nusantara (JPkMN), 4(4), 3858–3865. https://doi.org/10.55338/jpkmn.v4i4
Kepatuhan, M., Pajak, W., Kasus, S., Kantor, :, Samsat Gianyar, B., Mas, P., Pradnya Paramita, A., Adi, K., Wijaya, S., Putu, I., & Yudartha, D. (2024). Efektivitas Pelayanan Sistem Administrasi Manunggal Satu Atap Ke Rumah Tinggal (SAMSAT KERTI) Dalam. In Ethics and Law Journal: Business and Notary (ELJBN (Vol. 2, Issue 1). http://journals.ldpb.org/index.php/eljbn
Kevin Dibert, Indah Fajarwati, Triningtias Silalahi, & Ahmad Fauzi. (2022). Pelatihan Penggunaan Aplikasi E-RT Berbasis Web Pada Rukun Tetangga 004 Utan Kayu Selatan Jakarta Timur. TRIDARMA : Pengabdian Kepada Masyarakat (PkM), 5(1), 32–38.
Nita, S., Ollivia, A., Pratiwi, C., Dias Puspitasari, F., & Purnomo, D. R. (2022). Pelatihan Aplikasi E-Letter berbasis Website pada Kantor Kecamatan Kabupaten Bojonegoro. JURNAL ALTIFANI, 2(5), 453–459. https://doi.org/10.25008/altifani.v2i5.265
Puja Irawan, Dimas Aulia Pudjie Prasetya, & Petrus Sokibi. (2020). RANCANG BANGUN SISTEM PENGARSIPAN SURAT KEDINASAN BERBASIS WEB MENGGUNAKAN FRAMEWORK CODEIGNITER. MISI (Jurnal Manajemen Informatika & Sistem Informasi) , 3(2), 157–165.
Putra Raharjo, P., Putra Romadan, D., Dzikrilloh Anwar, I., & Sekolah Tinggi Ilmu Komputer Cipta Karya Informatika abcde, R. (2024). Implementasi Sistem Layanan Surat Menyurat Di RT 012 Rw 004 Kelurahan Penggilingan Cakung Berbasis Website Implementation of a Website-Based Correspondence Service System in RT 012 Rw 004 Pillian Cakung Subdistrict. In Community Engagement & Emergence Journal (Vol. 5, Issue 1).
Suminten, Rani, Faizal Roni, Sita Anggraeni, & Wahyu Indarti. (2021). Perancangan Sistem Informasi Pengelolaan Surat Menyurat Berbasis Web Pada STAI Muhammadiyah. JURNAL TEKNIKA, 15(2), 257–264.
Wicaksono, M. A., Rudianto, C., & Tanaem, P. F. (2021). Rancang Bangun Sistem Informasi Arsip Surat Menggunakan Metode Prototype. Jurnal Teknik Informatika Dan Sistem Informasi, 7(2). https://doi.org/10.28932/jutisi.v7i2.3664