Generative AI and AI-Based Technology Usage Policy

Table of content

 For Authors
 For Reviewers
 For Editors

This policy was developed in response to the growing prominence of generative AI and AI-based technologies (AI), which are expected to be increasingly utilized by authors and academic content creators. Generative AI refers to artificial intelligence systems capable of creating new content, such as text, images, or music, whereas AI-based technology encompasses a broader range of applications that use AI to analyze data, automate processes, and support decision-making. This policy aims to enhance transparency and provide guidance to authors, reviewers, and editors within the P3EI journal community. P3EI continuously monitors these developments and updates policies as necessary. 

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 For Authors

Use of AI in academic writing.

  • This policy applies solely to the writing process and not to the use of AI for data analysis or to deriving insights from data as part of research activities.
  • AI is permitted only to improve the readability and language quality of the manuscript. Human oversight is mandatory, as AI can produce outputs that appear credible, but may be incorrect, incomplete, or biased. The authors bear full responsibility for the contents of their work.
  • The authors disclose the use of AI in their manuscript. This disclosure will be included in the published work to promote transparency and trust among the authors, readers, reviewers, editors, and contributors.
  • AI must not be listed as an author or co-author because authorship responsibilities can only be attributed to humans.

Use of AI in Images, Illustrations, and Artwork

  • The use of AI to create or modify images in submitted manuscripts is prohibited for purposes such as enhancement, obfuscation, or addition of elements. Minor adjustments such as brightness or contrast modifications are permitted as long as they do not alter the original information.
  • Exceptions are allowed if AI usage is part of the research methodology, such as biomedical imaging. In such cases, the use must be thoroughly detailed in the Methods section, including the name, version, and manufacturer of the technology.

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 For Reviewers

Confidentiality of manuscripts

  • The manuscripts received for review are confidential documents. Reviewers are prohibited from uploading manuscripts or parts thereof to AI tools as this may violate the confidentiality rights of the authors.
  • Review reports are confidential and must not be uploaded to AI tools, even for language or readability enhancement purposes.

Prohibition of AI Use in the Review Process

  • AI must not be used to assist in the review process. Scientific evaluation requires critical thinking and original assessments that are beyond the capabilities of AI.
  • The reviewers bear full responsibility for the accuracy and integrity of their reports.

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 For Editors

Confidentiality of Manuscripts and Communications.

  • The manuscripts must be treated as confidential documents. Editors are prohibited from uploading manuscripts or related communication such as decision letters to AI tools.
  • Editorial letters or notifications must not be uploaded to AI for language enhancement.

Prohibition of AI Use in Evaluation

  • AI must not be used in the evaluation process or editorial decision-making, as these processes require a critical judgment that only humans can perform.
  • The editors bear full responsibility for the editorial process, final decisions, and communication with authors.

P3EI supports the adoption of technologies that strengthen the integrity and efficiency of the editorial process while adhering to the principles of confidentiality and protecting the rights of all parties involved.