Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
- Where available, URLs for the references have been provided.
- The text is single-spaced; uses a 11-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
- If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.
Before submitting make sure that your manuscript is suitable to the aim and scope of JEE: Journal of English and Education. The journal invites articles with specific interests in:
- Innovations/New Technologies in Language Teaching
- Teaching Methodologies
- Second Language Acquisition
- Curriculum Development and Syllabus Design
- Teacher Education and Professional Development
- Motivation and Language Learning
- Teacher and Learner Autonomy
- Teacher and Learner Identity
- Language Learning Strategies
- Language Assessment
- Multilingual Practices
- Critical Literacy
The manuscript can be based on research and conceptual analysis.
JEE: Journal of English and Education is open for different types of manuscript based on research approach. JEE: Journal of English and Education follows APA Style Journal Article Reporting Standards (APA Style JARS) from Publication Manual of the American Psychological Association 7th Edition in structuring manuscript. APA Style JARS are a set of guidelines designed for journal authors, reviewers, and editors to enhance scientific rigor in peer-reviewed journal articles.
Using these standards will make the manuscript clearer and more accurate as well as more transparent for readers. For quantitative research, using the standards will increase the reproducibility of science. For qualitative research, using the standards will increase the methodological integrity of research. For more details, authors are encouraged to visit https://apastyle.apa.org/
Although some details may differ, in general JEE: Journal of English and Education expects author(s) to submit manuscript that has common structure.
The early part of both types of research (research-based and conceptual review) contains:
Title. The title must contain the main issue of the paper. The title should be clear and informative, and not more than 15 words.
Author's names and institutions. The author's full names should be accompanied by the author's institution name and its city (organization; private or government agencies; or college institution: department, faculty, and university). Maximum of 2 institutions for each author. Email addresses as email correspondence, without any academic title.
Abstract and keywords. The abstract must consist the purpose of the paper, research methodology, main findings/results, and conclusion. You must be accurate, brief, clear and specific. The abstract should be 150 to 200 words. The key words should be of 3 to 5 words or phrases and alphabetical order.
The main body for research-based article covers:
Introduction. This section explains the background to the study, a review on the previous researches in the area, and aims of the manuscripts. It should also show the significance and novelty of the research by showing the state of the art/gap of the literature. Avoid the use of secondary citations.
Research Methodology. This section describes the appropriate tools of analysis along with the data and their sources. Explain the research design, research objectives (population and sample/research), research procedures, collecting data, measurement techniques, and data analysis.
Findings and Discussions. This section explains the results of the study clearly and concisely. If quantitative contains the final results of data analysis, descriptive statistics, hypothetical test results, and other relevant findings. If using qualitative approach will be in the form of the quotation and themes of the results of qualitative analysis conducted. The discussion is directed at the definition of results, comparing the results with other research, comparing the results with the theory, limitation, and implications of the research results.
Conclusion. This section concludes and provides conclusion of the research results and recommendation for further works.
The main body for conceptual review covers:
The beginning of the script. This section should briefly provide information on the background, literature review, state of the originality of the work, the assumptions underlying the author's ideas, and aims objective. Avoid the use of secondary citations. This section is an introduction to the article without the subheading "Introduction".
The subtitles contain the main points of the author's thoughts. Describe the main points of the author's thoughts in paragraphs, accompanied by a comparative analysis with thoughts from the literature or the results of previous research (using primary citation sources). Authors must come up with new thoughts that are synthetic, based on a study of previous thoughts or research results. Interpret the study findings in the context of previous research. Authors should also address the strength and limitation of their study.
Conclusion. Present the main conclusions of the conceptual analysis. This section should also highlight the implication of the findings (e.g., a suggestion for future research, policy makers, etc.).
The last part of both types of articles should contain:
Acknowledgment (if any). Please acknowledge anyone who contributed towards the manuscript who does not meet the criteria for the authorship including anyone who provided professional writing services or materials. Contributions can be in the form of collecting data, analyzing data, operating the application program used, and etc. If the manuscript does not have anyone to acknowledge, delete this section.
Funding (if any). Please acknowledge any organization or institution funding the research and number of grant. If the research is self-funded by the author(s), just delete this section.
References. References should be those of the last 10 years’ publication (>80%), and mainly from referred peer-reviewed journals from high quality publishers. Authors are encouraged to avoid journal articles published by blacked list publishers. The use of references other than journal articles should be minimized (<20%).
General Writing Format
The manuscript is prepared in an A4 paper, double line spacing format. A new paragraph should start 5 characters from the left margin, using 11-size, Book Antiqua font type. The top and bottom margins are respectively 2.5 cm and 3 cm. For the odd pages, the left margin is 3 cm and the right one is 2.5 cm. Vice versa for the even pages. The title is written in sentence case or using capital letters only at first word or special name (example: location name), 14 font size, bold, center position. The tittle should have composed of no more than 15 words. JEE: Journal of English and Education encourage author(s) to use proper title without sub title.
- Heading 1 is written in sentence case or using capital letters only at first word or special name, 12 font size, bold, center position. Heading 1 is expected to be used for Introduction, Research Methodology, Findings, Discussion, Conclusion, and References.
- Heading 2 is written in sentence case or using capital letters only at first word or special name, 11 font size, bold, started from the left margin. Heading 2 is expected for subsection of Research Methodology, Findings, and Discussion. This also applies to Acknowledgment and Funding if they were included in the manuscript.
- Heading 3 is written in sentence case or using capital letter only at first word or special name, 11 font size, bold and italic, started from the left margin. Heading 3 is expected for subsection of Heading 2 in Research Methodology, Findings, and Discussion.
Additional Writing Format
Estimation results. Estimation results from a software package are not allowed to be directly presented in the article. Author(s) should arrange the results following Statistical and Mathematical Copy standards from Publication manual of the American Psychological Association 7th Edition.
Tables and Figures. The number of tables and figures should follow a numbering system (Arabic numbering system). The title of the tables and figures are placed at the top. The tables and figures should provide the source of information, if any, at the bottom. Any table should contain only heading and contents. The table contains row lines only without column lines. Note(s) and source(s) should be included underneath the table where appropriate.
JEE: Journal of English and Education follows APA 7th edition in citation style. In-text citations have two formats: parenthetical and narrative. In parenthetical citations, the author name and publication date appear in parentheses. In narrative citations, this information is incorporated into the text as part of the sentence. Citation should be written using the references manager. JEE: Journal of English and Education recommends Mendeley as main reference manager.
JEE: Journal of English and Education standards in citations and references follow the Publication Manual of the American Psychological Association 7th Edition. References should include only works that are cited within the text of the manuscript. Consulting the APA style manual (https://apastyle.apa.org/products/publication-manual-7th-edition) is strongly recommended for completing manuscript submissions. JEE: Journal of English and Education recommends Mendeley for referencing system.
Manuscript Submission Using OJS and Email
The corresponding author is requested to submit the manuscript electronically by using the OJS adopted by JEE: Journal of English and Education in website page https://journal.uii.ac.id/JEE. In the case that OJS doesn’t work properly, corresponding author should send manuscript through email firstname.lastname@example.org.
The corresponding author should first register as Author and through the address https://journal.uii.ac.id/index/user. Once registered, corresponding author can log in and start submission process.
In the online author submission interface, corresponding author should click on “New Submission”. The following are five steps in the online submission process:
- Step 1 - Starting the Submission: Select article in Journal Section. Click save and continue.
- Step 2 - Uploading the Submission: Click Choose File on the Upload Submission File item and choose the Manuscript Document File (.doc/.docx) to be submitted, then click Upload button until the file has been uploaded. Do not upload Supplementary Files here. Click save and continue.
- Step 3 - Entering Submission’s Metadata: In this step, detail all authors metadata should be entered including the marked corresponding author. After that, the manuscript title and abstract must be uploaded by copying the text and paste in the textbox, then type keywords in Indexing column. Click save and continue
- Step 4 - Uploading Supplementary Files: Supplementary file should be uploaded here if any. Therefore, click on the Choose file button and then click on the Upload button. Click save and continue
- Step 5 - Confirming the Submission: The author should final check the uploaded manuscript documents in this step. To submit the manuscript to JEE: Journal of English and Education, click the Finish Submission button after the documents are true. The corresponding author will receive an acknowledgment by email and will be able to view the submission’s progress through the editorial process by logging in to the journal web address site.
Submitted articles that do not meet the aims and scope of JEE: Journal of English and Education will be rejected. The quality issues include inappropriate research questions, not sufficiently rigorous and not sufficiently in depth intellectually. In addition, the papers written in language and grammar that do not achieve a scholarly accepted standard are likely to be rejected.
Preliminary assessment also includes plagiarism check using Turnitin. Manuscript with more than 25% without reference similarity index will be rejected in this step. Initial review will be conducted by editors or section editors. Manuscripts may be directly sent for review or returned for some revisions to authors. In addition, the initial assessment is also based on the suitability of the article with the writing guide and template.
Manuscript will be seen for review using double-blind approach. Editors or section editors will request at least two reviewers to review manuscript for two until four weeks. During this process, author(s) should not send the manuscript for publication consideration in other journal or conference. Once reviewers finishing review process, the results will be sent to the corresponding author. Decision on the manuscript can will be one of the following:
- Accept Submission: The submission will be accepted without revisions.
- Revisions Required: The submission will be accepted after minor changes have been made.
- Resubmit for Review: The submission needs to be re-worked, but with significant changes, may be accepted. It will require a second round of review, however.
- Decline Submission: The submission will not be published with the journal.
Manuscripts sent back to the authors after revision should be returned to the editors or section editors within a week. The revised manuscript should be uploaded to the Online Submission Interface in the "Upload Author Version" from the Review task window. In the case OJS doesn’t work properly, revised documents should be sent to email@example.com. The revised documents should include:
- One (1) MS Word file for Revision Note file in a table form with respect to Reviewers' comments including the location of the revision on the revised manuscript. Download Revision form here.
- One (1) MS Word file for Revised Manuscript file according to Template-based format (MS Word file) (Important: please color red highlight the revised sentences). The revised manuscript returned later than two months will be considered as a new submission and will be reviewed again by other peer-reviewers.
Final version of revised manuscript will be screened one more time for plagiarism using iThenticate. This screening is aimed to ensure the final version that will be published is free from maximum of 25% similarity. The corresponding author may be asked to make final minor revision when the similarity index reach the threshold.
After revision, manuscript will be sent to a copyeditor for copyediting process. In this such, some revisions may occur for some grammatical matters and reference entries. The corresponding author should response to the copyeditor once copyediting process finished.
Copyedited manuscript will be sent to layout editor. In this stage, a layout editor will format the manuscript using proper software and provide a Galley version of the manuscript. Once it completed, the Galley version will be sent to corresponding author for proofreading process.
The corresponding author should take a look at the Galley version carefully and notify a proofreader for any mistakes to be corrected. The corresponding author should make sure that all authors of the manuscript agree with the Galley version.
The proofreader will finally check the proofreading comments from the corresponding author. The comments from the corresponding author and additional proofreading from the proofreader will be used by layout editor for revision of final version of the Galley.
After editing process, the Galley version of manuscript will be published in an issue. At this stage the manuscript has become a journal article. A DOI will be assigned to the article. The author(s) can and is(are) recommended to share the article in the social media, personal blog or website, and institutional repository to improve article reach in the academia.
Authors who publish with this journal agree to the following terms:
- Authors retain copyright and grant the journal right of first publication with the work simultaneously licensed under a Creative Commons Attribution License that allows others to share the work with an acknowledgment of the work's authorship and initial publication in this journal.
- Authors are able to enter into separate, additional contractual arrangements for the non-exclusive distribution of the journal's published version of the work (e.g., post it to an institutional repository or publish it in a book), with an acknowledgment of its initial publication in this journal.
- Authors are permitted and encouraged to post their work online (e.g., in institutional repositories or on their website) prior to and during the submission process, as it can lead to productive exchanges, as well as earlier and greater citation of published work (See The Effect of Open Access).